Instructions for Scientific Meeting Presenters

Oral Presentation

■Presentation Time

■Notes:

1. Please come to Media Check-in 30 minutes before the session starts (NOT your presentation) and be seated at “Next Presenter Seat” (next to PC Operation desk) 10 minutes before your presentation.

■Media Check-in

*Location of Media Check-in and its Opening hours

■Notes:

1. To ensure smooth registration process, during 9:00 - 10:00 on 20th May, 7:00 - 9:00 on 21st and 22nd May, priority is given to presenters in the morning session at the Media Check-in.
2. You cannot modify your presentation files after you register at Media Check-in.
3. All presenters should handle the computer on their own during their presentation. (Keyboard and mouse will be set on the podium).

Instructions for Data Registration

■Important Notes:

1. Acceptable OS: Windows (XP or Windows 7).
   * For those who wish to use Macintosh, please bring your own computer.
2. Permitted software programs: Microsoft PowerPoint 2003 and 2007
3. Permitted File Formats: FAT/NTTFS, No Macintosh Format
4. Permitted video formats: Windows standard video formats (.wmv, .mpg)
   * When preparing video files, please test run with your computer and your external monitor beforehand.
5. Data storage Media: CD-ROM (Hybrid), USB Flash Memory Stick.
   * For CD-ROM, please make sure to use only the hybrid format (ISO 9660) and do not forget to make a copy of your data on the computer at Media Check-in.
   * When writing your data on CD-ROM, make sure to finalize (or close the session) it so that it can be used for presentation.
   * Please test run your presentation with the computer at Media Check-in.
6. Use only standard Windows fonts to avoid display problems with your presentation.
7. Please do not include data that are not used in your presentation.
8. Please name your files the following: Presentation number-First name initial.Last name (NOT abstract number). Example: 1-1-J.Smith
9. The projection screen resolution is XGA (1024x 768). If your presentation slides are oversized, they may not be displayed properly.
10. Please come to PC Operation Desk located at front of the conference hall 10 minutes before your presentation and check your data. Make sure your computer is ready for presentation at the time.
11. Any copies of your presentation data which the secretariat has received will be deleted completely after the PTCOG 49.
12. To avoid computer viruses, please scan all your presentation files beforehand with updated anti-virus software.

Instructions for Using Your Own Computer (Windows, Macintosh)

■Important Notes:

1. Acceptable OS: Windows (2000 or later) and Macintosh (Mac OS9 or later).
2. Remember to check the cable connection with the computer at Media Check-in. Mini D-sub 15 pin cable will be provided for your use.
3. Please note that you are required to bring your own D-sub15 pin connector if you use Macintosh and some Windows PC that may not be compatible with the provided pin cable.
4. Please check the output to the monitor. Settings may vary depending on computer and OS you are using.
5. The projection screen resolution is XGA (1024x 768pixels). If your presentation slides are oversized, they may not be displayed properly.
6. Please make sure to check with Media Check-in staff if your presentation contains video files or sound files.
7. When preparing video files, please test run with your computer and your external monitor/projector beforehand.
8. Turn off your screensaver and adjust sleep mode setting so that your presentation goes smoothly.
9. Set your power schemes under Power Options either “Always on” or “Presentation.” Please remove the login password of your computer.
10. Remember to bring AC adapter for your computer and an electrical (voltage) transformer that is compatible with Japanese 100volt 50Hz electricity.
11. Your computer will be returned at the Media Check-in where you handed it in after your presentation.
12. Please come to PC Operation Desk located at front of the conference hall 10 minutes before your presentation and check your data. Make sure your computer is ready for presentation at the time.
13. It is strongly recommended that you should save a backup copy of your data in case problems arise. For Mac users, a backup copy should be made in Windows- friendly format.

Poster Presentation

1. There will be poster prizes. The poster prize recipients will be announced during Report from Steering Committee & Poster Award Ceremony (Friday, 21st May, 11:30-12:00)
2. Poster Set up Schedule:
   　　　　　19th May Wednesday 16:00 – 18:00
   　　　　　20th May Thursday 9:00 – 11:00
3. Please check in at “Poster Presentation Reception Desk” in the poster exhibit area, and set up your poster at your allotted space.
4. Poster Removal Schedule:
   　　　　　22nd May Saturday 10:00 – 12:00
5. Please note that any posters remaining in the exhibit area after the above schedule will be discarded.
6. Please note that there is NO poster viewing session scheduled in the program.

■Important Notes:

1. Poster board size – 210cm (height) x 90cm (width).
2. Poster size measurement: 190com (height) x 90cm (width).
3. Poster boards and thumbtacks will be provided by the conference.
4. Your poster number (sorted by category and NOT your abstract number) will be attached to the board.
5. Please see below (Figure 1) for poster presentation sample image.

■Contact

Please feel free to Contact Gunma Congress Support regarding PTCOG49 presentation.
Non-Profit Organization Gunma Congress Support (GCS)
2-65-1 Minami-cho, Maebashi, Gunma 371-0805
E-mail：ptcog49-com@gc-support.jp
Phone: 81-27-260-9014 Fax: 81-27-260-9004